Flow 072 · Anomaly and fraud detection

Catch the odd payment before it leaves the account.

Most fraud and costly errors are found weeks later, at month-end or in an audit. This flow checks every payment, invoice and expense as it happens, compares it with what normal looks like for your business, and holds anything unusual for a person to check.

Try it below. Sample company: Larkspur & Co. (fictional).

Anomaly monitorFinance operations · sample company
Demo
Pick what happens next

What lands with your team

Every transaction is checked the moment it appears, not sampled at month-end. Normal activity flows through untouched. The few items that look wrong are held with a plain explanation of why, so a person can decide in minutes.

0transactions checked
0held for review
0paid out wrongly

Sample company and sample numbers, for illustration.

How it works

Starts when
A payment, invoice, expense or supplier change is created in your finance tools.
Runs automatically
Checking every transaction against your normal patterns; spotting duplicates, changed bank details, odd amounts, odd timings and new payees; holding risky payments; logging every check for audit.
Where AI helps
Learning what normal looks like for each supplier, card and team, and explaining in plain language why something looks wrong.
Where you’re in charge
Nothing is accused or cancelled automatically. A named person reviews each hold and decides whether it is released or blocked.

What stays with a person

  • Releasing or blocking a held payment
  • Calling a supplier to confirm changed bank details
  • Anything involving a member of staff, which goes to a manager privately
  • Setting how strict the checks are

What’s included

  • Connecting your accounting, banking, card and expense tools
  • Rules for the known risks: duplicates, bank-detail changes, split payments, new payees
  • Pattern checks that learn your normal activity
  • A review queue with the reason for every hold
  • A full audit log of every check and decision
  • Runs on: Xero, QuickBooks or NetSuite, your bank feed, Ramp, Brex or Expensify, Slack or Teams
Build size L · larger

Questions teams ask

Will it block genuine payments?
It only holds a payment for a quick look. Holds come with a reason, most are cleared in minutes, and every decision teaches it what normal looks like.
Does this replace our auditor?
No. It gives your auditor a complete record of every check and decision, which usually makes the audit faster.
How quickly does it find things?
As the transaction is created, so before the payment run rather than after it.

Want this for your team?

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