Flow 061 · Legacy system data entry

Stop paying people to retype data into old systems.

When a system has no API, a software robot can still use it. AI reads the incoming order, form or email, and a desktop agent enters it into your legacy system the way a person would, then reads back the confirmation.

Try it below. Sample company: Larkspur & Co. (fictional).

Larkspur & Co.Live run · sample data
Demo
Pick a scenario, then step in when a person is needed

What lands with your team

Your best people are copying and pasting between two screens all day. Desktop automation does that typing for them. Because screen-based steps can break when an app changes, we build every one with checks, screenshots and a clear alert when something looks off.

0steps run automatically
0decisions made by a person
0steps logged for audit

Sample company and sample numbers, for illustration.

How it works

Starts when
An order, form or email arrives that has to be entered into an older system.
Runs automatically
Reading the incoming document or email; opening the legacy app and entering each field; reading confirmation numbers back off the screen; replying to the customer or updating the source record.
Where AI helps
Reading incoming orders and forms, and driving the old system's screens the way a person would.
Where you’re in charge
The system owner gets an alert any time a screen does not look as expected.

What stays with a person

  • Anything the robot cannot match to a field
  • Screens that have changed since the last run
  • Records over a value or risk level you set

What’s included

  • Reading the incoming document or email
  • Opening the legacy app and entering each field
  • Reading confirmation numbers back off the screen
  • Replying to the customer or updating the source record
  • Runs on: Power Automate desktop flows, Copilot Studio computer use, AI Builder, Outlook, Teams
Build size L · larger

Questions teams ask

Isn't screen automation fragile?
It can be, which is why every step checks that the screen looks right before it types, and stops with a screenshot if it does not. Nothing is entered twice.
Does a machine need to be left running?
Yes, the robot needs a Windows machine or virtual machine to work on. We help you set that up and monitor it.
Will we need new Microsoft licenses?
Often not. Many of these flows run on what you already have in Microsoft 365. Some steps need premium connectors or AI credits, so we check your current licenses on the first call and tell you exactly what, if anything, you would add before you commit.

Want this for your team?

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